The Sapphire Special Education Software/IEP Writer, developed by K12 Systems, Inc. is an advanced web-based special education software solution specifically designed for special education programs. This product was developed under the guidance of special education teachers and administrators. The product is comprised of several modules: referral, eligibility, IEP processing, 504 documentation, caseload management, and Medicaid reimbursement, with multiple levels of security within each application. Our product provides teachers, special education staff, and administrators with tools for effectively managing the IEP and the overall special education process.

This software solution is designed specifically for the K-12 educational market, and helps school districts increase the effectiveness of their programs for all special education programs by automating the time-consuming data collection and reporting processes and by reducing the paperwork burden. The comprehensive, web-based Sapphire solution serves as a foundation for managing all phases of the IEP process for both general and special needs populations. As data is entered, compliance requirements are automatically verified, ensuring that paperwork is completed accurately and on time. As a result, special education staff can spend more time in the classroom, focusing on addressing the needs of improving student learning and achievement.

• Fully integrated with Sapphire Student Information System
• Provides security to students’ confidential information stored in the system, granting permission only to those individuals who are authorized to access the student record
• Provides the ability to document all required types of conferences
• Provides for the tracking of initial referral information
• Allows for the storing of previous notices and the creating of new meeting notices
• Provides comprehensive Pennsylvania-based compliant evaluation reports
• Designed to support a multi-team development approach
• Provides comprehensive Pennsylvania-based compliant IEP report
• Generates federal and state reports and export files
• Tracks and informs special education staff of due dates
• Identifies incomplete IEP areas before finalizing a working document
• Allows the user to copy a prior IEP as an outline for a new IEP
• Allows the user to create an IEP based on an initial evaluation document or based on a reevaluation document
• Tracks MDT dates, ER dates, due dates, and exceptionalities
• Generates Pennsylvania Child Count Reports
• Enables the user to track multiple assignments
• Generates evaluation (initial, re-evaluation, gifted) reports
• Tracks IEP meeting date, implementation date, and duration date
• Keeps current with state changes in any reauthorizations
• Fully compliant – Generates PDE approved format IEPs
• Has the capability to log all the related services and contact logs
• Tracks students’ original entry dates into special education program
• Coming soon: automation of major components of the Medicaid Daily Service Tracking and Claims Process