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Sapphire
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> Software Solutions
> School Nurse |
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| Overview |
| Web-Based
: Sapphire SchoolNurse is the most technically advanced student
health software available on the market today, running stand-alone
or integrated with your Student Management System. Through the
power of the Web and the Internet, schools do not require installation
of clients to make use of the software. Student/Staff
Data : Sapphire SchoolNurse consolidates students' and staff members' demographic data as well as all other related information from your Student Management System. This includes medication, office visit, and screening results combined into one comprehensive screen. The data can be retrieved at any time for total convenience.
Multilevel Security
: Sapphire SchoolNurse safeguards confidentiality with comprehensive,
multilevel security. Every change to an individual medical
record is recorded with audit trails in a log attached to
the record. Individual records can be tagged as sensitive
or confidential, limiting access from other staff members.
In addition every single user logon and logout is logged for
accountability purposes.
Easy to Use : Sapphire SchoolNurse is easy to learn and easy to use, whether you are a novice to computers or a power user. Functions are clearly laid out, and most entries can be made quickly from the keyboard or with a few mouse clicks from standardized lists, which ensure accuracy, completeness, and compliance with legal standards and regulations.
Advanced Technology : Sapphire SchoolNurse utilizes the enterprise level Microsoft SQL database engine, which provides the reliability and safeguards needed for critical health data. It helps maximize the nurse's time, efficiency, and health office resources. This system is compliant with local, state, and federal mandates and regulations.
Federal Standards
: Sapphire SchoolNurse is fully compliant with 'FERPA' and
'HIPPA' regulations and procedures.
Reporting and Documentation : Sapphire SchoolNurse can generate virtually any kind of report or documentation needed in the Health Office or Administrative Office as well as reports required by the State. Demographics, immunization, dispensed medication, referrals, special needs, year-end reports, complete health records, office visit schedules and event logs are among the many reports. Every report can be customized by medical condition, date, and numerous other selective options.
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| User Interface |
- Student health record is organized
with folder tabs for quick access to the data you want
- Personalized preferences allow
you to customize the screen colors, layout, and other styles
- Create and manage student groups
based on homeroom, grade level, courses, and many other
criteria
- Print health records, record immunizations,
or record screenings for an entire group of students in
one easy step
- Customize and print immunization
form letters, screening referral letters, labels, emergency
cards, and other reports for everyone or a select group
of students
- Automatically logs the date, time
in, and time out of every user in the system
- Provides comment blocks for every
item allowing free-form comments and narratives to be entered
where more detail is required
- You may review the past logs;
for legal security, previous days’ logs cannot be
modified
- System multi-tasking allows the
visit log, medication log, and student’s health record
to be on screen at the same time, at the click of a button.
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Health Information Portability and Accountability Act (HIPAA)
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In December, the U.S. Department of Health and Human Services released new privacy standards prohibiting the release of individually identifiable health information. The standards, part of the Health Insurance Portability and Accountability Act of 1996 (HIPAA), specifically include schools, colleges and universities. Under the new rules anyone who allows confidential health information to become public whether intentionally or unintentionally can be fined. As well, parents have the right to review their child’s medical information and require correction of erroneous data.
Parents and educators concerned about the impact of new HIPAA standards should ask:
- Who dispenses health care and medications at my school?
- How are student medical records transmitted, stored and accessed?
- What safeguards does the school offer parents, who have the right to check their child’s record for accuracy?
Why is purchasing Sapphire SchoolNurse so important to a HIPAA Compliance Strategy?
- Each time a medical record is changed, a liability risk is incurred based on the changes. It is imperative that the software chosen for automation contain an “audit log” to irrevocably track all changes to the medical record. This “audit log” must then become part of the permanent record and be attached to the record if the student transfers schools. Employing this procedure protects the District in the event that a change or reasons for a change are brought into question. Sapphire SchoolNurse is the only software package that has the audit log as part of the permanent record.
- Encryption technology to protect school district data during transmission process.
- Use of multi-level user authorization system to limit access to system functions.
- Password protection features that require users to modify their passwords at periodic intervals.
HIPAA’s new regulations are a significant change for the standard operating procedures of schools. Sapphire SchoolNurse can greatly reduce the burden of compliance while allowing for better care of the students in a school districts charge. It is the only software package specific to the school health market that can truly claim it addresses each of the issues involved in HIPAA’s standards.
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Family Education Rights and Privacy Act (FERPA) of 1974
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FERPA affords parents the right to have access to their children's educational records, the right to seek to have the record amended, and the right to have some control over the disclosure of information from the record. When a student turns eighteen years old or enters college, the rights under FERPA transfer to the student.
FERPA defines an educational record as a record that contains information directly related to a student and maintained by an educational agency or institution or by a party acting for such institution or agency. The following are several examples of the types of educational records covered under FERPA: health unit records, and special education records.
In order for a health related software package to assist a school district in adhering to its FERPA regulations, the product must be able to protect the confidentiality of medical records, allow for the release of those records, and allow restricted access to the records.
Sapphire SchoolNurse is the perfect solution for FERPA compliance. It contains the most robust audit trail and security in the industry. All access to the system is password restricted. In addition, sensitive records (AIDS, abuse, pregnancy, etc.) have a second restrictive access filter. Even more important is that an audit trail is created with each viewing or changing of a record. Districts can prevent unauthorized viewing of a record as well as see who was in a record, what it was changed to, who changed it, and when it was changed. To complete the FERPA compliance review, the system allows for reporting of all health encounters and the ability to change records if needed (With the audit trail described above being created). Given this functionality, the system meets all three requirements of FERPA: confidentiality, release, and access.
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